Article #108 What are the Min Qty and MinOrder Fields on an Inventory Record?

Answer: When viewing an inventory record in Solid Business Central™ at [Datafile / Inventory / View], the fields of 'Min Qty' and 'MinOrder' are used for the process of Automatic Ordering. With Automatic Ordering, items can be set so that when the 'OH All' (On Hand in All Cost Centers) quantity reaches the low quantity level specified in 'Min Qty', the amount set in 'MinOrder' should be ordered. This will maintain inventory levels of this item at a sufficient level in the warehouse to help ensure that this item is never sold out.

Automatic Ordering

To create a purchase order using Automatic Ordering:

1. In Solid Business Central™, navigate to [Buying] and select [Buying] once again if a secondary menu level shows to arrive at the Buying screen, where the 'Supplier Transaction Entry Menu' will be displayed along the bottom.
2. Use the [Escape] key and answer Yes to the questions "Cancel this Transaction" and "Cancel Ordering" to change the menu along the bottom to the 'Ordering Services Menu'.
3. Use [F4] Make from this menu to bring up the 'Make Menu' and select [Purchase Orders] to begin the Automatic Ordering process.
4. From the 'Inventory Order Creation' menu, select the criteria by which items should be searched to be considered for addition to this order. Of those items, if they have an 'OH All' quantity of less than their 'Min Qty' value, they will then be included on this purchase order by the quantity specified in the 'MinOrder' field. The Vendor (Supplier) is a popular option, so the generated purchase order is guaranteed to contain only items from that one supplier. Once that criterion is entered, use [CTRL+END] to bring up the three order-creating options of [Automatic], [Browse], and [Paper].
5. [Automatic]: Use this option to create the Automatic Order. This will look at each item within the range specified in the previous step and evaluate if its 'OH All' quantity is less than the value in that item's 'Min Qty' field. If so, the quantity set in the 'MinOrder' field is added to the purchase order.
6. [Browse]: After completing the [Automatic] order creation process, the [Browse] button allows you to view the order on-screen before it is compiled as an actual purchase order. If changes need to be made to this list, the values in the Qty column can be manually adjusted for each item as required.
7. [Paper]: Using this option will return the user to the familiar Buying screen, where the purchase order will be automatically populated based on the above [Automatic] and [Browse] procedures. For example, when creating a regular purchase order, any necessary changes can be made to it before saving it with [CTRL+END].