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Article #189 Using Labour Departments for Companies Not Using Inventory Management

Although Solid Innovation encourages the use of Inventory Management to all our clients as the benefits have been seen time and time again, we also recognize that not all companies are yet ready to begin managing their inventory. For these companies, inventory quantities can get in the way when it comes to maintaining the inventory database since items can not easily be deleted. As sales continue to be made, the inaccurate inventory quantities keep growing, which makes it then more difficult to begin Inventory Management at a later time. Thankfully though, by changing the Department Records in Solid Business Central to be Labour type departments, items can easily be deleted as needed, without concern for inventory levels, and when ready to begin with proper Inventory Management, they can simply be changed back over to Item type Department Records.

NOTE: All sales, purchasing, and any actions that affect inventory levels in Solid Route Accounting should be halted until this process of changing the Department Records to Labour type is complete to ensure the process is completed successfully!

  1. It may have been noticed that in order to be able to delete an Inventory Record, that record must first have zero quantity on hand in all cost centers within the Solid Route Accounting business system. For companies that don’t practice Inventory Management, this makes deleting an Inventory Record a bit of a job since they must first perform a zero count for this item, for all cost centers, before the record can be deleted. Whereas with a regular company that has Inventory Management in place, when the item’s sold out, the quantities are already at zero. Because of this, the first step in this process is to completely zero out the current inventory in all cost centers within the business system. This way, when we change the Department Records over to Labour type, all items will be at zero quantity, making them easy to delete if needed. For information on how to zero out and write off the inventory in cost centers, please read Article #148 How to Zero Out or Completely Write Off a Cost Center / Warehouse?
  2. Before going forward, please verify that from following the linked article above, that this business system’s inventory has been completely written off by navigating in Solid Business Central to [Datafile / Cost Center / View]. By using [Page Up] and [Page Down], verify that for all cost centers the ‘Inventory Value’ is at ‘0.00’. Once that has been confirmed, we’re now ready to set the Departments Records to be Labour type.
  3. In Solid Business Central, navigate to [Datafile / Department / View]. As with other parts of the business system, consecutive records can be viewed by using [Page Up] and [Page Down].
  4. Display a record whose ‘Type’ field is set to ‘I – Items (Regular) Dept.’ and use [F2 – Edit] to make changes to this record. Change the ‘Type’ to ‘L – Labour/Service Dept.’ and use [CTRL+END] to save this change. Use [Page Up] or [Page Down] to display the next record in need of change, and repeat this step again.

Sync all the handheld computers with their ‘Reload Price List’ flag set to ‘Yes’ within their mobile unit record for this change to be sent to the handheld computers, and then resume regular operations. From this point forward, Inventory Records should be able to be deleted at will, whenever the need should arise, without having the added work of zeroing out their quantities first.

Last modified on 16 Feb 2018

Additional Info

  • Software Components: Solid Business Central
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